Flow.Documentation
BeginnerWorkflows

Email: compose a message

4 steps± 3 minVideoVerified 22 Oct 2026
  1. Step 1 · Open Flow and create a workflow
  2. Step 2 · Fill in to whom, subject and message
  3. Step 3 · Put the steps in one line and save
  4. Step 4 · Run and read the draft

The Email step composes an email: to whom, the subject and the text, with data from the workflow. Flow checks that the address is valid and that the subject and text are there. This step sends nothing itself: you see the draft, and a connector (such as Microsoft 365) really sends it. That way you can polish the text without anything going out.

Watch the whole guide as a video4 steps in one film
Step 1 / 4

Open Flow and create a workflow

In the portal, under Environments, click Development and there Open; Flow opens in a new tab. There, click ＋ next to General, choose New workflow and give it a name. A new workflow starts with an Event trigger: the point where it begins.

  1. Click Development
Open Flow and create a workflow · Click Development
  1. Click Open ↗
Open Flow and create a workflow · Click Open ↗
  1. Click Add to General
Open Flow and create a workflow · Click Add to General
  1. Click New workflow
Open Flow and create a workflow · Click New workflow
  1. In Workflow name, type Guide · order confirmation
Open Flow and create a workflow · In Workflow name, type Guide · order confirmation
Step 2 / 4

Fill in to whom, subject and message

Add Email. Under To you take the address from the data: {{order.email}}. The subject and the message may contain {{field}} as well.

  1. Click Add node
Fill in to whom, subject and message · Click Add node
  1. Click Email
Fill in to whom, subject and message · Click Email

We have received your order {{order.reference}} and are getting started on it.

Kind regards`

  1. In Name, type Compose confirmation
  2. In To, type {{order.email}}
  3. In Subject, type Your order {{order.reference}} has been received
  4. In Message, type `Dear {{order.customer}},
Fill in to whom, subject and message · In Name, type Compose confirmation; In To, type {{order.email}}; In Subject, type Your order {{order.reference}} has been received; In Message, type `Dear {{order.customer}},
  1. Click the dot of ‘Event trigger’
Fill in to whom, subject and message · Click the dot of ‘Event trigger’
  1. Click the dot of ‘Compose confirmation’
Fill in to whom, subject and message · Click the dot of ‘Compose confirmation’
Step 3 / 4

Put the steps in one line and save

Select the steps (click the first, and the others while holding Shift) and click Align horizontally: they then stand in one line and you read the workflow from left to right; a branch (such as No of an If / Else) gets its own row below. Fit to view puts everything in sight; then Save.

  1. Click ‘Event trigger’
Put the steps in one line and save · Click ‘Event trigger’
  1. Click ‘Compose confirmation’ while holding Shift
Put the steps in one line and save · Click ‘Compose confirmation’ while holding Shift
  1. Click Align horizontally
Put the steps in one line and save · Click Align horizontally
  1. Click Fit to view
Put the steps in one line and save · Click Fit to view
  1. Click Save
Put the steps in one line and save · Click Save
Step 4 / 4

Run and read the draft

At the bottom is Email preview — NOT SENT, with the address and the subject. The whole message is under Data after the run as email.to, email.subject and email.body; a connector that really sends reads it there.

  1. Click Run
Run and read the draft · Click Run
Run and read the draft · Status: Completed.
Run and read the draft · The preview: to klant@example.com, with the subject filled in.
Run and read the draft · email.subject, with the order number filled in.

This guide was carried out step by step on 22 Oct 2026 by an automated test on Flow (version 3e563176).