Who sees this?
For every dashboard, AI Colleague, workflow, table and knowledge base you ask Flow who can open it, and why: which role, and how someone has that role (directly, via a team or via a group from your sign-in system). You also see who has it in their menu but cannot open it. The answer comes from the same access decision the server makes at every opening: what the panel says is what happens.
Read why someone can open it
Next to each person is the chain: the role that gives access, and how they have that role. Sanne is an Employee, and that is not enough: the dashboard now reads a confidential table. She can open it anyway, because she is in the team Sales, which has the role Reader.
The same for an AI Colleague
For an AI Colleague too you see who may chat with it and why. Everyone with a role that may chat can open it as long as the chat is on and it is published. To limit it to a few roles, set them in the AI Colleague's chat settings; the panel shows it straight away.
This guide was carried out step by step on 22 Oct 2026 by an automated test on Flow (version 3e563176).









